Introduction
:: Revolutionizing the traditional way of Human Resource Management with free HR software ::
The role of SMEs in the Indonesian economy cannot be over-emphasized with small enterprises accounting for approximately 90 percent and medium-enterprises accounting for 10.55 percent of total employment. Thus, the success of SMEs is critical to Indonesia’s long-term sustainable economic growth.
While the early days of an SME are characterized by a strong burst of entrepreneurial fervour, energy and commitment and some early success, entrepreneurs realize that in order to sustain the momentum they now need to build an organization: enhance skills; install structures, systems and processes; revisit the original strategy; and, most importantly, solve employee management problems that are beginning to mount.
Although labor intensive, the vast majority of Indonesian SME’s currently administer their human resources in the most traditional ways. The lack of cost appropriate technology prevents SMEs from automating their HR management function and moving beyond the most basic administration level, thus, limiting their efficiency, flexibility and advancement of their HR management. If continually unaddressed, this will have an increasing effect of limiting SME growth and contributing to the transfer of skilled workers from SME’s to larger enterprises.
 However, with DataOn’s SunFish Small Business Edition (SBE) SMEs now have the great opportunity to remove such constraints.
SunFish SBE is a simple yet effective HR solution addressing the most pressing HR automation requirements, such as:
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- Employee Record Keeping
- Career Transitions
- Attendance Management
- Payroll Processing and Calculation
- Tas Management
- Organization Structure Management
- Reporting and Analysis
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DataOn has applied its tremendous HR experience to build SunFish SBE, a web-native, open-source HR information system. Specifically designed for SME, SunFish SBE brings an initial level of HR automation technology and thus supports SMEs in
- Transforming their traditional HRM methods to a modern, efficient, and flexible solution;
- Reducing Operating Costs;
- Promoting Professional Management;
- Encouraging future ICT adoption to further their growth.
And the Best:
Companies can download the application at no costs, and thus, utilize efficiency benefits inherent to the implementation of an integrated HR solution.
IMPACT OF INNOVATION
HR WORKER PRODUCTIVITY IMPROVEMENTS
Employee record keeping and payroll processing are the primary functions of HR departments in traditional industries. SunFish SBE automates these administrative tasks manages them more efficiently. Freeing HR staff and management from this tedious burden, they can focus on higher value added contributions such as employee training, career management, performance appraisal, recruitment, employee development, etc.
CORPORATE PRODUCTIVITY IMPROVEMENTS
HR costs account for a large percentage of the total operating expense of Indonesian companies. Traditional, manual record keeping for attendance, overtime and payroll data limits management’s ability to manage and optimize these costs. SunFish SBE gives insight into this data and, thus, allows for significant impact to operating cost and profitability.
HR PROCESS IMPROVEMENTS
SME’s tend to have less experience in managing HR than do larger businesses. The ‘best practices’ incorporated in SunFish SBE provides guidance to businesses in how to operate more efficiently.
COMPLIANCE
The complexities of Indonesian regulations make compliance near to impossible for most SME’s. SunFish SBE, which automates this process by providing standard configurations for government compliance related issues, and regular updates as regulation changes, reduces compliance related uncertainty.
ICT FAMILIARITY
Many SME’s are still reluctant to move from traditional paper to more advanced record keeping. SunFish SBE, which is designed for inexperienced software users can remove hesitations of change and familiarize SMEs with use of technology. Immediately visible benefits that derive from implementing SunFish SBE, may help companies to overcome their ICT aversion and pave the way for future technology adoptions.
IMPROVED MANAGEMENT OVERSIGHT
SunFish SBE provides reporting and analytical functions that help managers understand their HR situation and thus ways to improve operations (e.g. reduce overtime) otherwise impossible with paper-based record keeping.
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SunFish SBE Includes
Employee Record Keeping
- Keeps employees’ personal information including names, pictures,
standard demographic data, family, employment summary, education,
skills, etc
- Maintains employee payroll data
- Keeps employees historical records, such as career history, monthly
attendance history, pay slip history, etc.
- Quick access for HR department and management to employee Data
- Embeds tools to create employee reports for management oversight
Career Management
- Allows management of career transition types for;
o General Movement (Position, Employee Number, Grade, Employment Status)
o Branch Movement (Work Location)
o Employee Transition (Join, Promotion, Demotion, Mutation)
o Termination
 Time Management
- Includes fundamental time management functionalities
- Provides user with two management options for employee
attendance records:
o Attendance file upload WHEREas the required file format
can be downloaded first
o Manual entry of attendance status data
- Flexible in maintaining different types of attendance status
- Supports analysis of attendance data such as number of days
present, indexed overtime hours, leave days, sick days, etc.
- Supports reporting on overtime, absenteeism and lateness
Payroll Calculation and Processing
- Allows multiple pay frequencies (payroll periods) a.o. weekly, monthly, SPV, etc.
- Manages basic salary information as well as, flexibly, various allowance, deduction and neutral
payroll component types
- Supports calculation of payroll based on formula driven payroll components such as meal,
transport allowance, etc.
- Updates of component values can be conducted manually for individual employees or components or
via file upload for bulk changes
- Includes calculation and processing of standard payroll, of the thirteenth month salary (THR) and/or
(other) annual bonuses as well as severance payments
- Provides for automated transfer of employees’ salary to several
Indonesian banks
- Generates and prints employee pay slips
Tax Management
- Accurate calculation of employee taxes using both gross and net
(employee taxes are fully paid
by the employer) tax calculation methods
- Removes unpredictability of tax burden being incurred when annual
tax is calculated in March
of the subsequent year
- Simplifies tax administration by:
o Automatically generating all monthly and yearly Indonesian (SPT) tax forms,
o Prints 1721 forms for each employee
o Calculates and generates PPh 21 summary reports for all employees
o Allows to electronically file taxes using the government’s new electronic tax filing system (e-SPT).
- Eases the administration and filing of employee insurance and retirement contributions with
the government operated, mandatory Jamsostek.
- Automatically complies with Jamsostek regulation.
 Organization Management
- Manages organizational structures such as positions, position
hierarchies and cost centers effectively
- Displays current management structures (and all its pertinent
information) through a drillable organization chart
- Position levels can be furthered drilled down to reveal the names of
employees working in respective positions
Reporting and Analysis
- Includes a moderate level of reporting and analysis tools in each
of the above module
- Allows better analysis of employee data, overtime records & payroll
costs
- HR quick view on Homepage about demographic employee data
General Characteristics
I Security
- Allows multiple users types
- Configures user groups based on roles in the system and gives user group based access to
menu functions
- Each user is represented with the appropriate menu interface and data according to their user group
II Multi Language Functionality
- Standard version languages are Bahasa Indonesia and English
- Users can switch between languages at any time
- English language is essential to usable software as users are not familiar with software applications
being made available in Indonesian
III Online Help
- System embeds an easily understood Online Help in both English and Indonesian
- Provides user guidance on all HR operations,
- Is context sensitive (allowing users to open relevant help files from all areas of the system), and
full text searchable.
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