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Training Management

Introduction

SunFish HR training administration supports companies’ unique training management needs by providing a complete training administration module with the flexibility needed for defining training policies, training types, providers and associated costs for courses and seminars.

Benefits SunFish HR is equipped with a complete Training management feature simplifying the entire cycle - from requesting, planning and scheduling programs to monitoring attendance, evaluating trainers as well as the effectiveness of courses. Specifically Training Management delivers the following benefits: Increased HR Department Efficiency The HR Department is able to set up types, rules and workflows related to training request and approval so that these can be processed effortless. All approved trainings automatically update the employees’ attendance records. Once the training is finished the system will automatically update the employees’ training histories and competencies. The HR department is freed from the time-consuming job of processing training and can focus on better aligning training programs with corporate goals. Easy of Use, Quick and Accurate Processing for Employees Employees can easily submit training requests through the system. Time required to fill in complex forms and forward them for approval is minimized. Employees can login at anytime to review the statuses of their requests. Improved Analysis About Training Needed for Certain Employee With the module, the HR Department can quickly and easily analyze training needed for any employee for any position based on competency gaps or development wishes. Once configured the system is even able to suggest the training needed for employees scheduled for promotion or transfer. Improved Analysis of Training Costs and Allocation Managers and the HR department receive a variety of tools to create reports and analyze trainings received by the employees. Training budget and expenses can also be maintained through this module. With these tools, managers are able to determine if the company is spending too much in certain areas of training and make the appropriate adjustments and amend the company policy, if needed. Improved Cost Control The management and the HR Department can view the training budget and actual expense at the click of a button, as well as all the training requested. This access to information allows the decision makers to prioritize the training budget more effectively and meet the budget more easily. Increase Employee Capability Without Decreasing the Productivity SunFish HR is developed with unlimited types of training methods, which include internal training, external training and eLearning. With these various training methods employees might choose the appropriate training that is convenient for them. eLearning was specifically designed for certain employees to attend virtual training during their non-productive hours increasing their overall productivity. eLearning also facilitates continuous employee education with high quality content specifically tailored to a companies business need.  Lower Paper, Printing, Approval and Mailing Costs SunFish HR dramatically reduces the costs associated with the processing of training. Online and automated processing drives down these costs without sacrificing control over the training process. Employees With High Qualification Since SunFish HR allows the HR department to automatically identify the weakness that an employee might have and the training needed for that employee, continued development of the employee group as a whole can be achieved.

Features Employee Self-Service SunFish HR is a 100% web-based solution. The training request function is made available as employee self-service based on the security settings, which allows transparency for employees, oversight by management, and easy distribution of training processing and approval to the appropriate people. Approval Work Flow The workflow manager allows for a flexible definition of approval steps for training. The system will automatically determine which people or positions are required for approval, allowing multiple steps for approval and multiple people to process any single step. Notifications are sent automatically by email, and each user can easily see which approvals are pending for processing when they login. Users are able to approve many items in a group or process each individually, and the easy drill-down allows the users to inspect the details of any request. Online Approvals All approvals are processed by the appropriate users online. Once approved, a request is instantaneously forwarded to the next approval level. If approvals are not processed promptly, indicator lights in the application will identify any bottlenecks and help managers to resolve the inefficiencies. Multiple Training Method SunFish HR is developed with multiple training methods, including external training, internal training and eLearning. The employees can choose any type of training that fit their needs. Training Plan and Calendar SunFish HR allows the HR administration or the supervisor to plan training for their employees or subordinates. This training plan is then used to create the training calendar, which shows all the trainings scheduled as well as their details. Training Budget and Expense SunFish HR supports both training budget provided for each position and the actual training expense. Once a requested training is near or over budget, an alert will sound on the screen and the system can be configured to automatically or manually reject or accept those over budget request. Training Result Once the training is finished employees’ training result are stored in the system, automatically affecting their competencies and skills. The HR administration may track the training the employees have completed and the affect to their competency, as a result. HR administration, therefore, can analyze which trainings are cost effective and which are not. Training Evaluation SunFish HR is equipped with the function for training evaluation. The employees can log training evaluation surveys. These surveys are designed to give the HR department quick review of the effectiveness of the training and the trainer. Email Alerts Both the employee requesting training and all users involved in the approval are kept up-to-date on the process by email alert. Users can easily click on links within these emails to get more details on the training, or to process required approvals. Training Report SunFish HR is developed with the training report module to give overview information on the training process to the HR Administration, supervisors or training participants. Many standard training process reports are available. eLearning and Online Exams SunFish HR is equipped with tools that allow authorized users to flexibly create, manage, and deliver Online training courses, lessons, and exercises including related learning materials. Besides the courses users can also design unique tests and exams to evaluate the learning progress sessions. The system keeps the records of conducted exams, score reports and employee answer sheets.